Northbrook, Illinois · Mid-market operators
An agent is a software helper that does a repeating job — new inquiries, order exceptions, invoice follow-up. Helixfield sets that helper up, teaches someone to run it, and stays if you want us to. A person still says when something can leave the company.
We are not locked to one AI brand. Today we work with OpenAI, Grok, Claude, Gemini, Cursor, or whatever fits the job. How we organize the work today is called Loop & Graph: a loop is a job that already repeats; a graph is a shared list of facts. When a better way ships, we use that. First step is a short note. If the job is clear, a Field Survey is $9,500.
Based in Northbrook · on-site Chicago metro · remote nationwide.
Fit
This is for
This is not
What you can check
Many firms lead with testimonials and promised savings. We lead with published prices and a short list of what we will not do. Until a client agrees to be named, that is the proof.
A Field Survey is $9,500. Installs are $24,000, $36,000, or $48,000. Teaching days and monthly retainers are on the rate card. We do not hide AI seat costs inside our fee.
Helpers draft. A named person on your side accepts anything that leaves the company. We will not set up a bot that talks to the public unsupervised.
Work lands in software you already pay for. AI seats stay in your name. You can leave with the facts and the runbook.
No fake logos, staff, reviews, or guaranteed savings. Until a client agrees to be named, the proof is the prices and the rules.
Start here
Most first projects start on one of three jobs. They are patterns, not invented case studies. A different job is welcome if you can name it.
If new work sits in the inbox overnight
Start with inquiry follow-up
If the plant lives in “where is my order”
Start with order exceptions
If invoice follow-up waits for Friday
Start with collections follow-up
If none of these is the week that hurts
Name a different job
Revenue velocity · Professional firms
A partner opens one file in the morning and can answer the inquiry.
Field Survey $9,500, then a $24,000 Single Agent Install
Service recovery · Manufacturing and distribution
The plant stops living in “where is my order.”
Field Survey $9,500, then a $24,000 Single Agent Install
Cash · B2B operating companies
Cash follow-through without a collector that pretends to be you.
Field Survey $9,500, then a $24,000 Single Agent Install
How you buy
You do not buy “AI” in the abstract. Most companies start with a Field Survey, then one of the published setups. You pay your own AI seats.
What we do
Four services, one order. You name the job. We show up as survey, install, teaching, or monthly care. If you searched for AI engineering or AI agent implementation, that is this path — not a fifth card.
Install
We put a software helper on one repeating job — with the tools you already pay for, a short list of facts it must follow, and a person who can reject the draft.
Read more
Design
More than one helper, sharing the same facts so they do not contradict each other. Front office, operations, and follow-up stay on the same page.
Read more
Teach
Short studios for owners and operators. How to brief a helper, reject a bad draft, and run a weekly check without becoming an IT shop.
Read more
Operate
A monthly retainer so the helper stays useful: we watch quality, update the facts, and help when something breaks.
Read more
How it works
Today we call that Loop & Graph. A loop is a job that already repeats. A graph is a shared list of facts. The helper gathers those facts, does the job, writes down what changed, and saves it. Chat history is not memory. When a better method ships, we use that.
Gather the facts
Before the helper answers or acts, it pulls the facts you already agreed on. Hunches stay labeled as hunches. Guessed numbers stay out.
Do the job
Draft, route, or look something up — with those facts in view. If a needed fact is missing, it asks. It does not invent a number, a client, or a permission.
Write down what changed
After the turn, it lists new facts, decisions, and risks. Each item is marked proposed, accepted, or ask.
Save it
Those notes go back into the shared list. Only a person can mark an important fact as final. The next turn is smarter because this one closed.
About
You deal with a person, not a bench of unnamed consultants. Four desks do the work. We write things down so the system does not live in one head.
Delivery Studio
Designs, builds, and tests the helper — and the shared facts it must follow. This is where the AI engineering happens.
Instruction Desk
Shows your people how to brief the helper and reject a bad draft.
Client Operations
Watches the helper after launch — weekly notes, updates, and help when something breaks.
Research Bench
Tracks which AI tools are worth using this quarter, so we do not lock you to last year’s stack.
Reading
What should a mid-market company in the Chicago suburbs buy first?
Agent systems for mid-market operators in the Chicago suburbs
What is a Grok bot for business?
What a Grok bot actually does for an operating company
Why do business chatbots lose context?
Loop & Graph: why chatbots fail without a memory
How much does it cost to implement an AI agent?
How to price and govern an AI agent rollout
All insightsQuestions
Continue
Where companies start
Inquiries, order exceptions, invoice follow-up.
How a setup runs
Eight steps. Survey first.
Field Survey
$9,500 · two to three weeks.
AI engineering
The discipline under survey, install, teach, stay.
How we work
A short note, a Field Survey, then one job.
See prices
Survey, setups, teaching days, retainers.
Rules
A person says send. No promised savings.
Seats vs hiring us
Which buy matches the job.
Briefing
We will say whether a $9,500 Field Survey is the right first step — or that it is not.
